How fuel accounting works — and why it’s worth it
Fuel can be one of the biggest operating costs for a fleet — but it's also one of the most manageable, if you’ve got the right data. That’s where fuel accounting comes in.
Fuel accounting is the process of tracking, organising, and analysing your fuel spend. It helps you understand where your fuel is going, how much it’s costing, and how efficiently it’s being used across your assets (vehicles, equipment, etc.).
In this system, we bring together your fuel data — usually from fuel card statements — and line it up with your fleet assets so you can see:
How much each asset is spending on fuel
Trends in fuel use over time
Unusual activity (like unexpectedly high fuel usage)
Fuel accounting gives you real visibility into fuel costs, which helps you:
✅ Spot issues early (like a faulty vehicle burning too much fuel)
✅ Compare fuel efficiency across your fleet
✅ Make smarter decisions about asset use and maintenance
✅ Keep better records for reporting, forecasting, and audits
Here’s a quick breakdown of how fuel accounting works in the platform:
You upload fuel data (e.g. fuel card statements)
The system matches transactions to your assets using asset IDs
You get a clear view of fuel spend by asset and over time
Once your data’s in, everything gets easier to manage — from day-to-day oversight to big-picture decisions.